My DeskStats report

My DeskStats is available under Home in the Main menu bar, and from the hyperlink in the body of the Home screen.  It provides a summary of the signed on user’s DeskStats for a selected period.  It only appears if the user has access to DeskStats. 

It has options to specify the time period to be reported on and whether the report should include Live and/or Batch mode DeskStats, or both.  The system remembers the parameters you used last time and presents that information automatically next time.

DeskStats users will use this report to check they have recorded all their work for the day, and to check that they have correctly recorded any particular entry (such as, “Did I add the correct comment to that last DeskStat?”).

To use this report choose the parameters you want and click Submit:
– Choose the Time period for which you want to report (Mostly users will want it to be Today).
– Choose the DeskStats mode you want to show – all DeskStats (Any), just Batch DeskStats or just Live DeskStats

There is also an Export function that provides the information in this screen, in a spreadsheet, for further analysis should that be necessary.

Using the My DeskStats report

When you display the “My DeskStats” report, it displays using the same parameters that you used for this screen last time – so choosing “Today” will mean that next time you use this function it will automatically display the DeskStats for today.

Columns are provided for each of the fields that your System administrator has enabled in your Data dictionary DeskStats table.  Resources only show if your System administrator has enabled Resources for DeskStats in the Resources Code table.

Should you wish to view the time records in a different sort order, click the appropriate column heading. Each column can be set to sort in ascending, descending, or unsorted order. Click the column heading to move through the options. When a column is contributing to the sort order it shows in a grey colour. When more than one column contributes to the sort order, precedence is left to right. For example, to see all journals in Question number order click the Date column until it shows unsorted, then, click the “Question #” text in the column heading and the sort order will change so that time recorded for the lowest question number is displayed first. The arrow that appears in the column that has been used to determine sort order, indicates whether the sort order is ascending or descending.

Should you notice that you have not recorded everything that should be recorded, go to the DeskStats screen and add more entries there.  Don’t forget that you can also use [undo] link in the History section of the DeskStats screen to delete any recently entered DeskStat (so that you can re-enter it correctly).  It you need to delete or adjust entries further back than those showing in the DeskStats screen History division, ask your System administrator for help as they can enter adjustments.

Parameters for this report are:

Time period:  Select the time period for which you want to view all of the DeskStats that have been recorded.
DeskStats mode: Select whether you just want to see DeskStats entered in Live mode, or Batch mode, or both.
Comments search: This parameter will ONLY appear if the Comments field is enabled in DeskStats.  The search it provides is not a full text search or a word search, but rather a simple character search that will return all records that contain any of the character groups specified e.g. searching for
mode comm
as shown in the screen print above, will return all records that include the characters mode OR the characters comm anywhere in the Comment text, even if they are only a part of a word.  This sort of quick character search will make finding particular DeskStats entries quick and easy, by providing a simple level of searching for topics covered by the Comments, from within DeskStats – no need to do a Data extract for this sort of analysis.

An option to allow the time records to be exported is also provided using the [Export records] hyperlinks in the top right of the screen. The system will export in an HTML format for Excel that encodes characters that Excel cannot handle.

Here is an example Export output:

Note for System administrators: By default all users with access to DeskStats have access to this My DeskStats report, but System administrators can remove access to it for any user my Denying access to the My DeskStats report in that user’s signon Functions.

Exercise

If it is available for you to use, click on My DeskStats in the body of the staff Home page or in the Home menu list.

On initial display it will show in the mode, and for the time period, that you last used – such as Display all DeskStats for today.  You can then change the parameters should you wish to do that.